—  CONFERENCE EXHIBITOR | R39 000.00 (Including VAT @ 15%)

CLICK HERE to book your exhibition space online 
—  Company name will be listed  in conference programme and materials as per booking information received

Exhibition & Sponsorship Queries:  
conference | partner: Kim Upton | kim@confpartner.co.za

Venue:    
NH Hotel Johannesburg Sandton, South Africa

Exhibition dates:   
08 - 10 | 11 September 2026
08 September | Workshops and Welcome Function
09 & 10 | Full Conference days
11 September | Half day Conference

The welcome function will take place in the exhibition area (foyer area)
Arrival Tea  / Coffee and Tea / Coffee breaks will take place in the exhibition area (foyer area )  
Lunches will take place in the hotel restaurant

Build-up date:      
08 September 2026 | 06h30 - 08h00

Breakdown date:  
10 September after the afternoon break OR 11 September after the morning break.
(There will not be a lunch break on the 11^th September)  

Exhibition Space: 
3m x 2m exhibition space
Included: Table, 2 chairs and plugpoint. (Custom stands not permitted - only stretch / pull up banners)
2 x Exhibitor Registrations & 2 x Welcome Function Tickets
Excluded: Gala Dinner Tickets. 

All exhibitors will be placed with equal visibility within the venue. 

Insurance: 
Exhibitors are urged to ensure adequate insurance cover is in place for all materials/equipment used. The venue, organizers and sub-contractors may not be held liable for any damages or losses occurred.

Customs: 
Exhibitors need to arrange any custom requirements independently. 

Exhibition Stand Deliveries:
Companies are to bring all exhibition requirements (banners, marketing materials etc) with them to the set up.
The hotel will not accept deliveries in advance. 

—  CONFERENCE SPONSORSHIP OPTIONS  —  All amounts below include VAT @ 15% 

—  Platinum Sponsor | R156 000

Conference Website
—  Logo on the conference home page with a link to company website
—  Logo and contact information on dedicated trade page
—  3 X PDF Documents (Maximum of 4MB per PDF)
—  Company Write up (150 – 200 words)

Conference Involvement
—  3m x 2m Exhibition stand space (Further information can be viewed on the exhibitor set up tab on website)
—  4 x Exhibitor registrations
—  Company logo printed on lanyards
—  1 x Pull up banner outside plenary venue

Marketing Benefits
—  Email signature designed and sent to sponsoring company. (This will include the XXX Company, Platinum Sponsor of SARIMA Conference 2026)
—  Holding slides in venues to include company logo
—  1 x Advert placed in conference bag
—  Company logo in printed / digital programme
—  Advert in printed / digital programme (Specifications to be confirmed)
—  Delegate list (post conference) including name, organisation and email address (From delegates that have given permission

—  —  —  —  —  —  —  —  —  —  —  —

—  CONFERENCE SPONSORSHIP ITEMS  —

—  Lunch Sponsorship | R32 500 per day
(2 x Banners to be placed in venue, branded marketing materials may be used such as serviettes and paper cups)

—  Tea Break Sponsorship | R32 500 per day (2 x tea breaks)
(2 x Banners to be placed in venue, branded marketing materials may be used such as serviettes and paper cups)

—  Welcome Event | R90 000
(Branding of the Welcome event – 2 x banners, branded marketing materials may be used such as serviettes, 4 x Welcome Function tickets, specific mention in the conference programme, further marketing options may be discussed)

—  Gala Dinner | R127 000
(Branding of the Gala Dinner – 2 x banners, branded marketing materials may be used such as serviettes, logo on the menus, 4 x Gala dinner tickets, specific mention in the conference programme, further marketing options may be discussed)

* Branded marketing materials as mentioned above to be supplied by sponsoring company

* In addition to the above, all sponsorships will receive the following benefits:
—  Holding slides in session venues to include company logo
—  Company logo in printed programme
—  Delegate list (post conference) including name, organisation and email address (From delegates that have given permission)

—  The following Terms & Conditions and Cancellation fees apply to all of the above packages:

Payment Terms:
100% payment is due upon booking. The sponsor/exhibitor’s logo and company information will not be included in any promotional materials until full payment is received.

Cancellation Fees:
—  Date of Invoice – 15 February 2026:  5% Admin Fee
—  16 February 2026 – 30 April 2026: 50% will be due of total exhibition / sponsorship package
—  01 May 2026 Onwards: 100% will be due of total exhibition / sponsorship package
 
—  Cancellation clauses will apply, whether payment has been received or not.
—  Once an exhibition / sponsorship package has been invoiced the booking will then be considered binding and not provisional.
—  Cancellations need to be acknowledged in writing by a conference|partner staff member in order to be valid.