Exhibition Information:
CLICK HERE to view the floorplan
Note: floorplan not to scale | Company names will be listed as per booking information received
STAND BOOKINGS: Contact Kim kim@confpartner.co.za
Venue:
The Wanderers Club
21 North Street
Illovo, Johannesburg
+27 11 788 5010
Contact:
Kim Upton, conference | partner, kim@confpartner.co.za
Exhibition Dates: 26 & 27 June 2023
Build-up Date: 25 June 2023 (15h30 - 18h00)
Breakdown Date: 27 June 2023 from 17h00
Stand Cost:
3m x 2m Floorspace @ R29 500
Stands 1 – 15 are situated in the Gala Venue where all catering will take place.
Stands 16 – 19 are situated in the Foyer Area, outside the session venue.
INCLUDES a plugpoint, table & 2 chairs, 2 exhibitor registrations, all teas & lunches for 2 exhibitors.
- The allocated floorspace is 3x2m
- Banners only (stretch / pull up | maximum 2m in height), no custom stands, furniture or catering
- Television / screen permitted
- Small display unit allowed for surgical equipment (to be placed within allocated exhibition space)
Insurance:
Exhibitors are urged to ensure adequate insurance cover is in place for all materials/equipment used.
The venue, organizers and sub-contractors may not be held liable for any damages or losses occurred.
Sponsorship Information:
SPONSOR BENEFITS TO ALL SPONSORS:
Company name listed in the final symposium programme brochure
Company name listed on the congress website with a link to sponsor’s company website
Word of thanks by the congress chairperson at the welcome function
SPONSORSHIP ITEMS:
International Speaker travel Upgradeable economy flight, accommodation, airport transfers, registration costs
National Speaker travel Economy flight, accommodation, airport transfers, registration costs
Audio Visual Equipment (per day per venue) R 30 000
Company logo will be placed on the screen and will include the wording ‘the audio visual equipment for this session has been sponsored by: ‘company logo’
Tea break R 16 000
Lunch R 22 000
Company can place banners in the tea and lunch venue as well as other marketing material during the tea or lunch sponsored
Programme Brochure R 40 000
Sponsor logo on the front of the programme
Registration Desk & Nametags R 55 000
Banners to be set up at desk
Logo printed on lanyard
Delegate Bags (Selected by organising committee) R 80 p/bag
Sponsor logo printed on the bag
Bag Inserts R6000
A4 double sided one page insert
Terms and Conditions:
50% deposit to be paid within 30 days to secure the exhibition and / or sponsorship booking
Exhibition and / or Sponsorship amount must be paid for in FULL by 31 January 2023
Cancellations MUST be in writing to Kim Upton – kim@confpartner.co.za
Cancellation Fees:
Until 30 November 2022: No cancellation Fee
1 December 2022 – 31 January 2023: 50% Fee of exhibition and / or sponsorship cost
1 February 2023 Onwards: 100% Fee of exhibition and / or sponsorship cost
Cancellation clauses will apply to exhibition stands and sponsorships booked and invoiced, whether payment has been received or not.
An exhibition booking made online is binding not provisional.
Cancellation needs to be acknowledged in writing by a conference|partner staff member in order to be valid.
Cancellations MUST be in writing to Kim Upton – kim@confpartner.co.za
Ethical MedTech Europe Note:
Per Clarisse Aillet, Compliance Officer , Ethical MedTech Europe as at 29 August 2022: ‘’We refer to the submission relating to EMT30020 WITS Biennial Surgical Symposium on 26-06-2023 in Johannesburg, South Africa (the "Event"). We would like to inform you that such event are not eligible to be assessed under CVS. Therefore we will not publish a decision on the EthicalMedTech platform regarding the event.’’
