—  CLICK HERE to view the interactive floorplan 
—  CLICK HERE to book your exhibition space

Note:  floorplan not to scale  | Company name & email address will be listed as per booking information received

With regards to Medtech compliance, we submitted the WITS Biennial Surgical Symposium and was advised that the Symposium is out of scope, per below: 
We were unable to assess your event appeal as it falls outside the scope of our current guidelines or criteria

—  Venue: 
The Wanderers Club | Gala Room
21 North Str & Rudd Drive
Illovo, Johannsburg
+27 11 788 5010

—  Contact:  Kim Upton, conference | partner, kim@confpartner.co.za 

Exhibition Dates: 30 June & 01 July 2025
Build-up Date: 29 June 2025 (15h30 - 18h00)
Breakdown Date: 01 July 2025 (After the afternoon tea) 

Exhibition Cost:
3m x 2m Floorspace @ R34 000
Stands 1 – 14 are situated in the Gala Venue where all catering will take place.
Stands 15  – 18 are situated in the Foyer Area, outside the plenary venue.

INCLUDES a plugpoint, table & 2 chairs, 2 exhibitor registrations, all teas & lunches for 2 exhibitors.

• The allocated floorspace is 3x2m
• Banners only (stretch / pull up | maximum 2m in height), no custom stands, furniture or catering
• Television / screen permitted
• Small display unit allowed for surgical equipment (to be placed within allocated exhibition space) 

Insurance:
Exhibitors are urged to ensure adequate insurance cover is in place for all materials/equipment used.
The venue, organizers and sub-contractors may not be held liable for any damages or losses occurred.

Sponsorship Information:

—  SPONSOR BENEFITS TO ALL SPONSORS:
Company name listed in the final symposium programme brochure
Company name listed on the congress website with a link to sponsor’s company website

SPONSORSHIP ITEMS:

•  Audio Visual Equipment (per day per venue) R 33 000
Company logo will be placed on the screen and will include the wording ‘the audio visual equipment for this session has been sponsored by: ‘company logo’

•  Tea break R 17 500
•  Lunch R 23 500
Company can place banners in the tea and lunch venue as well as other marketing material during the tea or lunch sponsored

•  Programme Brochure R 43 000
Sponsor logo on the front of the programme

•  Registration Desk & Nametags R 58 000
Banners to be set up at desk
Logo printed on lanyard

•  Delegate Bags (Selected by organising committee) R 80 p/bag + R 20 000 fee
Sponsor logo printed on the bag 

•  Bag Inserts R6000
A4 double sided one page insert 
Only available to confirmed sponsors / exhibitors

•  Terms and Conditions:
50% deposit to be paid within 30 days to secure the exhibition and / or sponsorship booking
Exhibition and / or Sponsorship amount must be paid for in FULL by 28 February 2025
Cancellations MUST be in writing to Kim Upton – kim@confpartner.co.za 

•  Cancellation Fees:
Until 15 December  2024: No cancellation Fee
16 December 2024 – 28 February 2025: 50% Fee of exhibition and / or sponsorship cost
01 March2025 Onwards: 100% Fee of exhibition and / or sponsorship cost
Cancellation clauses will apply to exhibition stands and sponsorships booked and invoiced, whether payment has been received or not.
An exhibition booking made online is binding not provisional.
Cancellation needs to be acknowledged in writing by a conference|partner staff member in order to be valid.

•  Cancellations MUST be in writing to Kim Upton – kim@confpartner.co.za