Sponsor | Exhibitor Information:
Conference Exhibitor | R32 000.00
(Bookings open January 2025)
Exhibition & Sponsorship Queries:
conference | partner: Kim Upton | kim@confpartner.co.za
Venue:
Protea Hotel Stellenbosch
Techno Avenue, Techno Park, Stellenbosch, South Africa, 7600
Exhibition dates:
02 - 05 September 2024 | Times to be confirmed
Build-up date:
02 September 2024 | Times to be confirmed
Breakdown date:
05 September 2023 | Times to be confirmed
Exhibition Space:
3m x 2m exhibition space
Included: Table, 2 chairs and plugpoint. (Custom stands not permitted - only stretch / pull up banners)
2 x Exhibitor registrations
Excluded: Welcome Function & Gala Dinner Tickets.
All exhibitors will be placed with equal visibility within the venue.
Insurance:
Exhibitors are urged to ensure adequate insurance cover is in place for all materials/equipment used. The venue, organizers and sub-contractors may not be held liable for any damages or losses occurred.
Customs:
Exhibitors need to arrange any custom requirements independently.
Exhibition Stand Deliveries:
Further information to be confirmed.
Conference Sponsorship Options
Platinum Sponsor | R130 000
Conference Website
• Logo on the conference home page with a link to company website
• Logo and contact information on dedicated trade page
• 3 X PDF Documents (Maximum of 4MB per PDF)
• Company Write up (150 – 200 words)
Conference Involvement
• 3m x 2m Exhibition stand space (Further information can be viewed on the exhibitor set up tab on website)
• 4 x Exhibitor registrations
• Company logo printed on lanyards
• 1 x Pull up banner outside plenary venue
Marketing Benefits
• Email signature designed and sent to sponsoring company. (This will include the XXX Company, Gold Sponsor of SARIMA Conference 2024)
• Holding slides in venues to include company logo
• 1 x Advert placed in conference bag
• Company logo in printed programme
• Advert in printed programme (Specifications to be confirmed)
• Company logo to be included in the pre-conference emailer and post-conference thank you emailer.
• Delegate list (post conference) including name, organisation and email address (From delegates that have given permission
Conference Sponsorship Items
- Lunch Sponsorship | R26 500 per day
(2 x Banners to be placed in venue, branded marketing materials may be used such as serviettes and paper cups)
- Tea Break Sponsorship | R26 500 per day (2 x tea breaks)
(2 x Banners to be placed in venue, branded marketing materials may be used such as serviettes and paper cups)
- Welcome Event | R85 000
(Branding of the Welcome event – 2 x banners, branded marketing materials may be used such as serviettes, 4 x - Welcome Function
tickets, specific mention in the conference programme, further marketing options may be discussed)
- Gala Dinner | R110 000
(Branding of the Gala Dinner – 2 x banners, branded marketing materials may be used such as serviettes, logo on the menus, 4 x Gala dinner tickets, specific mention in the conference programme, further marketing options may be discussed)
* Branded marketing materials as mentioned above to be supplied by sponsoring company
* In addition to the above, all sponsorships will receive the following benefits:
• Holding slides in session venues to include company logo
• Company logo in printed programme
• Company logo to be included in the pre-conference emailer and post-conference thank you emailer.
• Delegate list (post conference) including name, organisation and email address (From delegates that have given permission)
The following Terms & Conditions and Cancellation fees apply to all of the above packages:
Payment Terms:
100% payment is due upon booking. The sponsor/exhibitor’s logo and company information will not be included in any promotional materials until full payment is received.
Cancellation Fees:
Date of Invoice – 15 March 2025: 5% Admin Fee
16 March 2025 – 31 May 2025: 50% will be due of total exhibition / sponsorship package
01 June 2025 Onwards: 100% will be due of total exhibition / sponsorship package
Cancellation clauses will apply, whether payment has been received or not.
Once an exhibition / sponsorship package has been invoiced the booking will then be considered binding and not provisional.
Cancellations need to be acknowledged in writing by a conference|partner staff member in order to be valid.