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Sponsor | Exhibitor Information:


Conference Exhibitor | R36 800.00 (Including VAT @ 15%) 
  (Bookings open January 2025)
  Company name will be listed  in conference programme and materials as per booking information received

Exhibition & Sponsorship Queries:  
conference | partner: Kim Upton | kim@confpartner.co.za  

Venue:    
Protea Hotel by Marriot Stellenbosch
Techno Avenue, Techno Park, Stellenbosch, South Africa, 7600

Exhibition dates:   
02 - 05 September 2025 | Times to be confirmed

Build-up date:      
02 September 2025 | Times to be confirmed

Breakdown date:  
05 September 2025 | Times to be confirmed

Exhibition Space: 
3m x 2m exhibition space
Included: Table, 2 chairs and plugpoint. (Custom stands not permitted - only stretch / pull up banners)
2 x Exhibitor Registrations & 2 x Welcome Function Tickets
Excluded: Gala Dinner Tickets. 

All exhibitors will be placed with equal visibility within the venue. 

Insurance: 
Exhibitors are urged to ensure adequate insurance cover is in place for all materials/equipment used. The venue, organizers and sub-contractors may not be held liable for any damages or losses occurred.

Customs: 
Exhibitors need to arrange any custom requirements independently. 

Exhibition Stand Deliveries:
Further information to be confirmed.


Conference Sponsorship Options:
All amounts below include VAT @ 15% 

  Platinum Sponsor | R147 000

Conference Website
 Logo on the conference home page with a link to company website
 Logo and contact information on dedicated trade page
 3 X PDF Documents (Maximum of 4MB per PDF)
 Company Write up (150 – 200 words)

Conference Involvement
 3m x 2m Exhibition stand space (Further information can be viewed on the exhibitor set up tab on website)
 4 x Exhibitor registrations
 Company logo printed on lanyards
 1 x Pull up banner outside plenary venue

Marketing Benefits
 Email signature designed and sent to sponsoring company. (This will include the XXX Company, Platinum Sponsor of SARIMA Conference 2025)
 Holding slides in venues to include company logo
 1 x Advert placed in conference bag
 Company logo in printed programme
 Advert in printed programme (Specifications to be confirmed)
 Company logo to be included in the pre-conference emailer and post-conference thank you emailer.
 Delegate list (post conference) including name, organisation and email address (From delegates that have given permission

        —    —       

Conference Sponsorship Items:

  Lunch Sponsorship |
R30 500 per day
(2 x Banners to be placed in venue, branded marketing materials may be used such as serviettes and paper cups)

  Tea Break Sponsorship | R30 500 per day (2 x tea breaks)
(2 x Banners to be placed in venue, branded marketing materials may be used such as serviettes and paper cups)

  Welcome Event | R85 000
(Branding of the Welcome event – 2 x banners, branded marketing materials may be used such as serviettes, 4 x - Welcome Function tickets, specific mention in the conference programme, further marketing options may be discussed)

  Gala Dinner | R120 000
(Branding of the Gala Dinner – 2 x banners, branded marketing materials may be used such as serviettes, logo on the menus, 4 x Gala dinner tickets, specific mention in the conference programme, further marketing options may be discussed)

* Branded marketing materials as mentioned above to be supplied by sponsoring company

* In addition to the above, all sponsorships will receive the following benefits:
 Holding slides in session venues to include company logo
 Company logo in printed programme
 Company logo to be included in the pre-conference emailer and post-conference thank you emailer.
 Delegate list (post conference) including name, organisation and email address (From delegates that have given permission)


  The following Terms & Conditions and Cancellation fees apply to all of the above packages:

Payment Terms:
100% payment is due upon booking. The sponsor/exhibitor’s logo and company information will not be included in any promotional materials until full payment is received.

Cancellation Fees:
  Date of Invoice – 15 March 2025:  5% Admin Fee
  16 March 2025 – 31 May 2025: 50% will be due of total exhibition / sponsorship package
  01 June 2025 Onwards: 100% will be due of total exhibition / sponsorship package

 Cancellation clauses will apply, whether payment has been received or not.
 Once an exhibition / sponsorship package has been invoiced the booking will then be considered binding and not provisional.
 Cancellations need to be acknowledged in writing by a conference|partner staff member in order to be valid.


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