Conference Exhibitor | R36 800.00 (Including VAT @ 15%) 
—  (Bookings open January 2025)
—  Company name will be listed  in conference programme and materials as per booking information received

Exhibition & Sponsorship Queries:  
conference | partner: Kim Upton | kim@confpartner.co.za  

Venue:    
Protea Hotel by Marriot Stellenbosch
Techno Avenue, Techno Park, Stellenbosch, South Africa, 7600

Exhibition dates:   
02 - 05 September 2025 | Times to be confirmed

Build-up date:      
02 September 2025 | Times to be confirmed

Breakdown date:  
05 September 2025 | Times to be confirmed

Exhibition Space: 
3m x 2m exhibition space
Included: Table, 2 chairs and plugpoint. (Custom stands not permitted - only stretch / pull up banners)
2 x Exhibitor Registrations & 2 x Welcome Function Tickets
Excluded: Gala Dinner Tickets. 

All exhibitors will be placed with equal visibility within the venue. 

Insurance: 
Exhibitors are urged to ensure adequate insurance cover is in place for all materials/equipment used. The venue, organizers and sub-contractors may not be held liable for any damages or losses occurred.

Customs: 
Exhibitors need to arrange any custom requirements independently. 

Exhibition Stand Deliveries:
Further information to be confirmed.

Conference Sponsorship Options:
All amounts below include VAT @ 15% 

—  Platinum Sponsor | R147 000

Conference Website
• Logo on the conference home page with a link to company website
• Logo and contact information on dedicated trade page
• 3 X PDF Documents (Maximum of 4MB per PDF)
• Company Write up (150 – 200 words)

Conference Involvement
• 3m x 2m Exhibition stand space (Further information can be viewed on the exhibitor set up tab on website)
• 4 x Exhibitor registrations
• Company logo printed on lanyards
• 1 x Pull up banner outside plenary venue

Marketing Benefits
• Email signature designed and sent to sponsoring company. (This will include the XXX Company, Platinum Sponsor of SARIMA Conference 2025)
• Holding slides in venues to include company logo
• 1 x Advert placed in conference bag
• Company logo in printed programme
• Advert in printed programme (Specifications to be confirmed)
• Company logo to be included in the pre-conference emailer and post-conference thank you emailer.
• Delegate list (post conference) including name, organisation and email address (From delegates that have given permission

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Conference Sponsorship Items:

—  Lunch Sponsorship | R30 500 per day
(2 x Banners to be placed in venue, branded marketing materials may be used such as serviettes and paper cups)

—  Tea Break Sponsorship | R30 500 per day (2 x tea breaks)
(2 x Banners to be placed in venue, branded marketing materials may be used such as serviettes and paper cups)

—  Welcome Event | R85 000
(Branding of the Welcome event – 2 x banners, branded marketing materials may be used such as serviettes, 4 x - Welcome Function tickets, specific mention in the conference programme, further marketing options may be discussed)

—  Gala Dinner | R120 000
(Branding of the Gala Dinner – 2 x banners, branded marketing materials may be used such as serviettes, logo on the menus, 4 x Gala dinner tickets, specific mention in the conference programme, further marketing options may be discussed)

* Branded marketing materials as mentioned above to be supplied by sponsoring company

* In addition to the above, all sponsorships will receive the following benefits:
• Holding slides in session venues to include company logo
• Company logo in printed programme
• Company logo to be included in the pre-conference emailer and post-conference thank you emailer.
• Delegate list (post conference) including name, organisation and email address (From delegates that have given permission)

—  The following Terms & Conditions and Cancellation fees apply to all of the above packages:

Payment Terms:
100% payment is due upon booking. The sponsor/exhibitor’s logo and company information will not be included in any promotional materials until full payment is received.

Cancellation Fees:
•  Date of Invoice – 15 March 2025:  5% Admin Fee
•  16 March 2025 – 31 May 2025: 50% will be due of total exhibition / sponsorship package
•  01 June 2025 Onwards: 100% will be due of total exhibition / sponsorship package

• Cancellation clauses will apply, whether payment has been received or not.
• Once an exhibition / sponsorship package has been invoiced the booking will then be considered binding and not provisional.
• Cancellations need to be acknowledged in writing by a conference|partner staff member in order to be valid.